Smarten: How Agrello saved a week's worth of manual work for Smarten Logistics HR department?
AS Smarten Logistics is the largest Estonian capital-based third-party logistics (3PL) service provider. It's a company with a long history, founded 30 years ago and currently employing more than 300 people. With such a volume of employees, employment contracts are frequently concluded and renewed, and it's not practical to do it all manually. A solution to several challenges related to contracts was found through the Agrello platform, which has been actively used since December 2022. We spoke with the Human Resources Director at Smarten, Mari-Liis Kreem, about the use and implementation of Agrello.
The challenge
Due to the nature of warehouse work, there is often a high turnover of personnel in logistics, so preparing employment contracts is a daily task in the department HR. In the summer, when it's peak sales season, Smarten has to hire additional workers, and the main concern was that preparing all the employment contracts took too much time.
Another problem with this volume of contracts was emailing documents back and forth and monitoring their status at the same time. There was no clear overview of which contract had been signed by whom and which documents were taking time to get signed. It also took a lot of time to organize the contracts and store them in the right folders.
In addition, since all the employment contracts were signed in different years, but the amendments to the Employment Contracts Act had to be updated for all 300 contracts at once, it was important to find a practical solution to this problem and save the HR department's time.
The solution
Today, Smarten Logistics uses the functionality of Agrello's reusable templates to create and sign new employment contracts on an ongoing basis. Since the company has several versions of employment contracts, 6-7 different contract templates have been uploaded to Agrello. Two HR specialists prepare the employment contracts and the HR Director signs them.
The Agrello platform dashboard view provides an instant and clear overview of the entire process and the status of the contracts. No more e-mailing documents back and forth, manually tracking signatures, and wasting time saving them to the right folders. In Agrello, contracts are divided into folders by contract type and are easy for everyone to find. The entire HR department is on the same page and can get their work done faster.
The functionality of bulk creation of documents is especially useful when a large number of contracts need to be renewed at the same time - just like Smarten's project-based renewal of all employment contracts. Since they used bilingual contract bases for that, then these required a bit of setup and testing in advance to make sure all the fields were in place. Still the time required to test doesn't compare to manually preparing 300 contracts.
Once the initial data is correct and available in Excel, further contract creation is incredibly quick and easy,” said HR Director Mari-Liis Kreem.
All in all, Smarten is very satisfied with the use of Agrello. In particular, it simplifies the creation of standard contracts. Signing is also convenient and the overview of all documents is simple and clear. Mari-Liis didn't even want to imagine the mass updating of documents without the help of Agrello, because preparing this amount of contracts would mean that the whole HR department has to sit behind their computers and doing frustrating manual work for a whole week or so.
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14.90 EUR per month for one user, and 99 EUR per month for 10 users. You can add more users if you want, and yearly packages are available.
Yes! Agrello has a free 14 day trial in which you can test out Agrello’s features, create your own documents, templates and test out bulk creation.
Companies that regularly handle a high volume of contracts or have a steady flow of standardised contracts can benefit from Agrello, especially if they are struggling with existing manual tools like Word, Excel, and email to manage their contracts.
Agrello solves the problem of inefficient manual contract creation. It helps companies reduce the time it takes to prepare, approve, and sign contracts, which in turn helps prevent delays and unnecessary costs associated with manual workflows.
Agrello improves productivity by reducing the manual effort needed to create contracts. It provides legal certainty and compliance, reduces tool fatigue, and minimises workflow disruptions. Automated workflows save time and increase productivity.
Agrello's bulk creation tool is unique, enabling the creation of hundreds of contracts from a single template and an Excel sheet. Additionally, Agrello supports bulk signing and bulk download, making it efficient for organisations to handle large volumes of contracts.
Agrello integrates with other tools via Zapier, allowing access to thousands of applications like Sharepoint, Google Drive, Hubspot, and Bamboo HR. A public API is also available for custom integrations.
Agrello provides a team-wide workspace where contracts can be organised into access-controlled folders. Users can also set key dates for contract renewal and expiry. The Kanban view gives a quick overview of documents based on their status, from draft to signed and active.
Signing with Agrello is frictionless. It’s as easy as a few clicks. Companies can customise signature invitations with their logos and text, and reminders can be sent to signers. Agrello's signature methods include its own e-signature, and bulk signing is available for multiple documents at once.
Agrello offers a suite of tools that includes a built-in Word editor for contract preparation, customisable templates, and bulk creation tools.
Agrello is a contract preparation and signing tool designed for companies that want to streamline the creation, management, and signing of standardised documents.